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Invitation letter for a visitor visa

    Invitation letter for a visitor visa

    The Visitor Visa Invitation Letter plays an essential role in the visa application process. It is an important part of the documentation that is submitted to the embassy or consulate of the host country. This article will provide you with a thorough understanding of how to write a visitor visa invitation letter and what information should be included in it.

    What is a Visitor Visa Invitation Letter?

    A visitor visa invitation letter is a document in which the host in the country concerned accepts responsibility for the visitor during their stay. It helps the embassy or consulate of the host country understand that the visitor is taken care of during their stay. It ensures that the visitor has a legitimate reason for visiting and does not intend to be in the country illegally.

    What information should be included?

    An effective invitation letter should include the following information:

    1. Host Personal Information: Name, address, contact information, citizenship and status in the host country.
    2. Personal information of the guest: name, address, relationship with the host and purpose of the visit.
    3. Details of the visit: Duration and type of visit, planned date of entry and exit, accommodation and who will bear the cost of the stay.
    4. Supporting Documents: Depending on the requirements of the embassy or consulate, it may be necessary to attach additional documents such as financial documents, proof of employment, etc.

    How to write a visitor visa invitation letter?

    When writing a visitor visa invitation letter, you should keep the following steps in mind:

    Step 1: Start with the host's contact details. The invitation letter should begin with the host's name, address, email address, and phone number.

    Step 2: Enter the current date. The date the letter is written should be clearly and correctly stated.

    Step 3: Address the letter to the appropriate authority. The letter should be addressed to the correct embassy or consulate. The salutation "Dear Sir or Madam" is usually appropriate unless you know the specific name of the recipient.

    Step 4: Write the introductory part. In the introduction, you should introduce yourself, state your relationship with the guest, and explain the purpose of the letter.

    Step 5: Provide the details of the planned visit. In this section you should provide as much information as possible about the planned visit. This includes the planned date of entry and exit, the purpose of the visit, the length and location of the stay, and the source of funding for the stay.

    Step 6: Final Part Complete the letter with a statement that you agree to be responsible for the visitor during their stay. State that you will comply with all applicable laws and regulations.

    Step 7: Signature Sign the letter and give your full name. It is also advisable to attach a copy of your passport or residence permit.

    Example of an invitation letter

    Here is a simple example of an invitation letter:

    Hans Smith
    Sample Street 123
    12345 Berlin
    Telephone: 030 12345678

    Berlin, June 11, 2023

    Embassy of the Federal Republic of Germany
    12345 New Delhi

    Ladies and Gentlemen

    I, Hans Schmidt, am a German citizen residing in Berlin and I am writing this letter to invite my mother, Mrs. Maria Schmidt, who lives in New Delhi, India, to Germany.

    The purpose of this visit is purely family. Since we haven't seen each other for a while, we would like to spend a few weeks together. She plans to stay in Germany from August 1st to September 30th and will be accommodated in my house in Berlin.

    I will bear all costs for your accommodation, meals and travel within Germany during your stay. I guarantee that she will leave Germany before her visa expires.

    Please find the attached documents in support of this invitation.

    Thank you for considering this request. Please don't hesitate to contact me if you need any further information.

    Best regards,


    Hans Smith

    Final Thoughts

    Writing a visitor visa invitation letter requires care and accuracy. It is important that the letter is honest and that it contains all the necessary information. It should make it clear that the visitor has a legitimate reason for visiting and that the host will take care of them during their stay. By following these guidelines closely, you can ensure that your invitation letter is successful and will help ensure your guest's visitor visa is approved.